Records Storage & Management

Bridging the Physical and Digital Gap with Kayman Vaults

In today’s world, where electronic records are on the rise, many businesses in Chennai still rely on physical records for their daily operations and regulatory compliance. However, managing these paper records can be tricky without a proper system to track their location, access, and security.

Kayman Vaults, a trusted name in records management in Chennai, offers a seamless solution for handling both physical and electronic records. Our comprehensive offsite storage services ensure that your critical documents are secure, compliant, and easily accessible whenever needed. By automating the entire record lifecycle, we help you move away from manual processes, providing an efficient, modern way to manage both paper and electronic records.

Why Offsite Records Management?

Offsite document storage and records management offer strategic advantages, including expert custodianship of records and trusted storage solutions.

Ensure confidentiality of documents and information, both internally and externally.
Stay compliant with industry-specific regulations and requirements.
Gain on-demand, timely access to your information whenever needed.
Reduce storage costs based on volume (Pay-per-box pricing).
Protect your records from pests, theft, loss, or misplacement.
Safeguard your documents against natural disasters like fires or floods.
Boost employee morale, enhance confidence, and build trust with your customers.

Digitizing documents isn't just about going paperless; it's unlocking a realm of efficiency, security, and accessibility that transforms the way businesses manage valuable information.

Optimize Your Archive Space & Reduce Costs

Optimize office spaces and resources with our off-site records storage and management facility and software. Identify, store, track, and shredd physical records efficiently, uncovering hidden costs and adhering to industry best practices.

Record Lifecycle & Unified Policy Management

Kayman Vaults simplifies record management and document storage by automating the entire process while enforcing industry-specific rules and policies for both physical and electronic records.

Track and Manage Physical Records

Our advanced indexing and search features make it easy to find records, whether at the file, document, or carton level, across various storage facilities in our records management warehouse.

Security and Controlled Access

Kayman Vaults upholds strict regulatory standards by implementing strong security protocols, including role-based access control, to ensure secure and controlled access for users and teams.

When to use Offsite Records Management?

If your answer is YES to any of the following:
If you are unable to:

Are you unable to retrieve a required record or information from your storage facility within the required time?
Struggling to ensure the safety and security of your records?
Finding it difficult to identify records with retention periods and provide certified shredding?
Unable to establish confidentiality for your information?
Facing challenges in managing the trail (history) of your record movement?
Lacking a dedicated area for your records storage facility?
Having trouble allocating sufficient resources?
Struggling to control costs and limit the virtual value (opportunity cost) of allocated space?

Frequently asked questions

Records Management Is Only For Big Organisation

Any organisation Big or Small ,records are a must and are to be maintained by law/compliance/statutory purposes

I (We) Can Manage Our Own Records

True-if YOUR core business is RM/core competency

I Trust My People ,There Is No Doubt On Their Integrity

Appreciate-but why out to the test provide and opportunity when it can be avoided

There Is No Urgency To Retrieve My Records

True -if you are aware of its location &availability

My Records Are Not That Valuable To Be Managed

Value is immaterial -availability is a must & be provided on demand by Govt/legal entities/it can save legal costs too

The COST Would Be Expensive For My Buiness

Our document storage charges are Less than 1.00 per file/per month

There Is No GREAT Confidentiality Required Records

Confidentiality is not only for external threats could be internal threats also

I Do Not Find A Requirement - Been Managing It So Long

Disaster need not be abrupt,could be simmering for long time

Explore Our Records Management Services

Indexing & Accessorial Services

Kayman Vaults offers expert file indexing and a range of accessorial services to ensure timely and efficient access to your information. We specialize in indexing both physical records and electronic media, making it easier for you to retrieve and utilize vital data quickly.

Collection & Delivery Services

Streamline your records management with Kayman Vaults records management company in Chennai that offers secure collection and delivery services. We safely transport your business records from your office to our secure document storage facility in Chennai and Pondicherry, ensuring they’re handled with care. You can also request specific records through our convenient delivery service, guaranteeing fast and reliable access when you need it most.

Document Shredding Services

To meet compliance and regulatory requirements, businesses must follow proper retention and shredding schedules. Kayman Vaults document storage facility in Chennai helps you stay compliant by offering secure document shredding, either at your office or at our facility, ensuring your sensitive information is properly disposed of.

Transformative Solutions Tailored for You

Discover a seamless transition to a digitized future with Kayman’s document scanning services. Our tailored solutions ensure your unique business needs are met, offering unparalleled efficiency, data security, and accessibility. Embrace the power of comprehensive document management designed with your success in mind.

Get an Estimate Today

Join forward-looking businesses that streamlined their records and information management with KAYMAN Record Management Services.